A World of Thanks!!
 September 16, 2010
*Dinner will be served 
*Membership Renewals due (application under "documents" to download)
*Meeting starts at 6:30 in the Narthax
*Our Speaker!   Joe Rosner is the Director of Best Defense of Illinois, and the author of "Street Smarts & Self Defense for Children",“The Real Estate Safety Book” and “Taking Care!, Practical Personal Safety & Workplace Violence Protection for Home Health Workers”, he is a highly regarded and writer on the subject of personal safety and self-defense. He has been featured in the Chicago Tribune, Realtor Magazine, and other publications as well as on numerous radio and TV programs.

Looking forward to seeing you all there!!!

Breakfast with Santa

There are 2 people in charge of this event, the chairperson and the co-chair, both positions being of equal importance.  They should decide how to share responsibilities.

Responsibilities 

• Start a 20_ _ Breakfast with Santa folder in the computer and store all information here.
• Secure location of event. See folder for specific information.
• Write a “Save the Date” article and submit to website coordinator for newsletter and to post on December calendar.
• Establish the budget for the event.  See folder for specific information.
• Revise the Raffle Request letter for current year.  (Do not include any tax information or tax # on the donation letter.)
• Set up mailing list to local businesses (buys envelops, stamps)
• Writes thank you note to be sent after donation received.  This should include UCCN’s non-profit status letter w/tax id #.  Print 100 copies to have on hand.
• Set up committee consisting of 5-7 other people and clarify process of check-reimibursement.  Specific information found in folder.
• Compose updates on party to be included on website, beginning in August through December. 

• Compose invitation to event and submit to Website coordinator by middle of August. (Make 10 copies to bring to monthly meeting for those who do not have access to computer.)

• Check in with committee members for progress report.
• Both chairpersons decide on grand raffle prizes, with input from raffle committee team . TBD after Black Friday shopping.
• Early November, re-confirm with the church the date of Friday night party set-up and party times.
• Confirm with church person on use of sound system for raffle drawings and coffee for morning of event.  (Dietrich Wolfram)
• Call Entertainment for party to review details of event and tie up any loose areas.  Confirm arrival time, area needed for show, payment.
• Send list of money/checks needed for event to treasurer.  She needs to bring them to the church the day of the event.  If she’s not attending, make arrangements to pick them up from her.
• First week of December, finalize Grand Raffle Prizes, send e-mail to providers/website announcing these prizes. 
• Pull counts for attendance from providers.  Once complete, assign providers items to bring the morning of the event based on their attendance.  It must be fair. When calling providers, assign them to help set up (6-7 pm night before event) or clean up afterwards. Remind everyone to bring the required raffle prize donation.
• Make last minute phone calls to businesses (Sam’s Club, Jewel, etc.) if not donated.  Arrange pick up if possible.
• Shop for items needed to purchase for kitchen.
• Make grand raffle signs, general raffle signs, poster to thank businesses and providers for donations to party.

 

At monthly meetings

• Beginning September provider meeting through November meeting, remind providers of $20 raffle donation, upcoming deadlines, and encourage those who haven’t attended this event yet to invite all families and join us. 
•  Specific information found in folder.
• Bring 25 copies of Raffle donation request letter to provider meeting.  Remind providers to give letter to daycare clients and local businesses.

 

Morning of party:

• Ensure all kitchen food items/refrigerated items are labeled UCCN.
• Bring all grand and general raffle prizes and any remaining items to church at 7:30 am
• Assigns someone to pick up bagels at 7 am and brings to church.
• Delegates set up and answers any questions.
• Collects money and checks from treasurer, distributes appropriately.
• Announces and greets Santa upon his arrival at 9:15 am
• Follows up with raffle sales, photo permission forms, raffle announcements.
• Greets and announces entertainment.
• Oversees final raffle announcements and grand raffle drawing, called by Santa.
• Thanks everyone for attending.

 

At end of party:

 

• Collect list from Kitchen angels as to quantity of items we started with and amount  we ended with.  This is very important as it will help guage what items and quantities to purchase for next year’s party.
• Count money with co-chair and treasurer.  Keep detailed notes on denominations of money and checks.  Be sure to deduct start up cash from total $ amount collected for the day.
• One chairpersontakes home boxes with kitchen items, table decorations, etc and stores for the following breakfast.
• Once home, chairperson inventories and stores items in home.
• Take the inventoried notes from day of party and put into a “party wrap up” file.

 

No later than one month post-party:

• Meet with co-chairperson and committee to review party and all it entailed.  Talk about what worked/what didn’t work.

Send UCCN president and board the information on the party wrap-up. Information in folder.

CPR-FIRST AID CLASS CHAIRPERSONS JOB DESCRIPTION

 

The duties of this position can be fulfilled by one person.  At the present time, we are dividing it up between two people.

 

A.        Chairperson 1: Person in charge of class registration, money, and communicating   with Emergency Response.

 

Responsibilities

 

• Coordinate class dates for the year with Emergency Response and the Woodridge United Methodist Church. 
• Get class information onto website and sign-up sheets to meetings. 8 people minimum/20 maximum for classes to be held.  (Be sure phone numbers and e-mail contact information is included on sign-up sheets.)
• Contact those registered for each class to confirm their registration for class date and remind them to send in payment.  Checks payable to UCCN but mailed to chairperson, give name and address.  Spot in class is not guaranteed until payment is received.  Send payment in ASAP but will not be cashed until month of class.
• As checks come in, give them ASAP to treasurer to cash.  Be sure to write the class date on the outside of the envelope to keep classes organized.
• One week prior to class:

            a.   Send registered attendees the reminder e-mail containing information on what to bring, time to arrive, etc.

            b.   Confirm class and # of attendees with Ed.

            c.   Remind co-chairperson to pick up checks from treasurer to pay                          Emergency Response and the church.

 

At Monthly Meetings

 

Be sure the class sign-up sheets are passed around and that attendees of meetings know about upcoming class dates. Remind people to send in payments to guarantee their spot for class.

 

After class has been held

 

• Follow up with co-chair to ensure that she paid Emergency Response and the church and how much she paid.
• Get a copy of class sign in sheet and class wrap up sheet.
• Remind chairperson 2 to give to treasurer the $ amount of each check written and class wrap-up money sheet.

 

 

B. Chairperson 2:  person who opens church for class and closes church after class

 

Responsibilities before class

 

• Keep a folder that contains class name tags, and sign-in sheets.
• Collect any checks that have been mailed to Chairperson A and the list of people who will be in the class.
• Form to fill out and turn in with checks.
• Get a check from the treasurer for building usage made out to W.U.M.C. for $25
• Get a blank check from treasurer made out to Emergency Response for $40 per person, to be filled out at the end of class.

 

 

Day of Class

 

• Arrive at church 5:35 p.m.  Jorie Manderfield has the key.
• Unlock door to narthex, turn on lights, turn on heat or air if needed.
• Get tables and chairs out of hallway and set up in a U shape (set up enough tables for 6 people per table.)
• Get out 2 extra tables, one for food and one for teacher to use.
• Set out name tags and 2 sign-in sheets by the door (one for teacher and one for C.P.R.Chair)
• When people arrive, collect any money that needs to be turned in.
• After class has started, you may leave and come back to the church about 9:00 p.m.  If it is a small class, come back a little bit earlier.

 

When class is over

 

• Have people clean up their chairs and garbage.
• Slide W.U.M.C. check under office door
• Make sure all bathroom lights have been turned off.
• Give Emergency Response check to instructor and get a receipt from the teacher.
• Fold up tables and put back in hallway with chairs.
• Hit Run program on thermostat if heat was turned on.
• Turn off lights.
• Close and lock door and double check to make sure it is closed.
• Fill out class wrap-up form and sign-in sheet and give to Chairperson.
• Give any checks and check payment amount to U.C.C.N. Treasurer.

FIELD TRIPS/OUTINGS/EXERCISE CLASS CHAIRPERSONS

 

Responsibilities:

 

• The fee charged for field trips must cover the cost of the entertainment or trip.  If the performer requires a contract, a signature must be obtained from the Treasurer
• Fees for performers at the church should not exceed $200.  Ticket prices based on 50 children would then not exceed $4 per child, since fewer people attend when the ticket price is too high.  Children under age 2 and adults are free at church performances unless specified.  Dates need to be submitted to the church on a special form for approval at least one month in advance.
• The largest number of children will attend on a Federal Holiday, as all of the schools are off.  Plan the most expensive trips for those days i.e. Columbus Day, Veterans’ Day, and Presidents’ Day.  We have often avoided planning a costly field trip in January on Martin Luther King Day due to the winter weather.
• Events need to be publicized in the online newsletter/website one to two months ahead of time.  Trips at the beginning of the month should be publicized the month prior.  I.e. a December 2 field trip needs to be turned into the Website Editor on October 1 with the November field trip information for posting on the website.
• The Field Trip Coordinator prepares the sign up sheets to be brought to the monthly meetings.
• UCCN will collect all money and pay one check to the performer or location visited.  The Field Trip Coordinator is responsible for turning in provider checks to the Treasurer and requesting in writing on a pink requisition form for a UCCN check to be issued to the entertainer or business visited.  If it is a performance at the church, an additional check is needed for payment to the Woodridge United Methodist Church in the amount of $25.
• In order for providers to participate in future field trips, all outstanding debts from previous outings must be paid in full.
• The Field Trip Coordinator counts the number of children attending and compares this with the provider sign up sheet.  Providers will pay for any additional children.  If applicable, the Field Trip Coordinator will contact the President or a Board Member at least 7 days prior to the event for approval.  The maximum total loss per year is $100.
• For Dance/Tumble Class at Dance Dimensions
  • Days/Time:  Thursdays 9:15 – 10:00 am for the 2009 – 10 school year
  • Post monthly schedule in Calendar section of website
  • Cost per Child:  $5.00
  • Ages of Children:  2- 5- years
  • One room provided:  Room 1:  2-5 years; Minimum/Maximum per room:  8/20
  • UCCN Representative will call Dance Dimensions on Monday with number registered for the upcoming Thursday class; provider’s registration totals are due by NOON Monday.
  • If the minimum of 8 participants is not reached, class may be cancelled.
  • FEES:
    • To be paid prior to start of class
    • Provider pays for the number she signed up for plus any additional children
    • Providers owe the next week if they don’t show for class—no exceptions
  • Waiver:  Children need a liability waiver signed by their parent prior to the first class.
  • Providers put money together toward a Christmas gift in December and an “End of the Year” gift in May for both teachers.
• The Executive Board will review these guidelines annually.

LENDING/RESOURCE LIBRARY CHAIRPERSON

 

Responsibilities

• Organize and create a list of all books and resource materials for the UCCN Lending Library.

 

Between Meetings

• Call provider who has a book or resource material checked out and remind them to bring items back to the next UCCN meeting.

 

At Meetings

• Display books and resource materials in an appealing order at each meeting.
• Have a file box on hand to have provider check out the materials, with name and phone number.

 

At the end of the meeting

• Place all books and resource materials back into the UCCN closet.
• Take the file box home for pre-meeting reminder phone calls.

Fundraiser Coordinator Job Description

 

Coordinate with the Board all possible fundraisers, mainly manna certificates.  Other possible fundraisers are cookie dough sales, and entertainment books.

 

Manna Certificates: 

 

Responsibilities:

• To communicate information with UCCN members about Manna availability, dates orders and payments are due, and delivery of orders.
• Ensures orders are made to the Manna company on time and that payment is made.
• Turn over all money collected to the treasurer for deposit and profit gained information. 
• Provide end of year on hand total to treasurer for budget purposes and tax information.

 

Between meetings:

• Send out a reminder email by Wednesday before orders are due, letting members know that orders must be placed by the 2^nd Saturday of each month.  {This is to accommodate delivery of orders at the regular UCCN meeting, held the following Thursday (3^rd Thursday of the month).}

• Place order on Sunday before the regular monthly meeting. 
• Be available for delivery of certificates on the following Tuesday. 
• Count all certificates to make sure everything is as ordered. 
• Sort out all orders and attach a written receipt.
• Take any phone orders placed for available manna during the month following the meeting. 
• Set up an agreed upon time for member pickup.
• Keep a running tally of all orders and available manna on hand.  Make sure everything balances at the end of the month.

 

At monthly meeting:

• Deliver orders at meeting and collect monies due. 
• Have available Manna to be purchased immediately at the regular monthly meeting. 

 

 

Cookie Dough Fall Fundraiser:  

 

Responsibilities:

• Coordinate dates and sales information and delivery with the sales representative.
• Put together sales packets.
• Collect and turn in all orders to the sales rep by specified date given on contract. 
• Set up delivery date of products.
• Call members to pick up their orders
• Collect all monies due. 
• Turn over all checks and profit information to the treasurer.

 

 

During the meetings:

• Distribute sales packets at the September monthly meeting
• Explain the products and how the sale works, when $ is due, delivery, and any other pertinent information.

• Collect all packets of sales at the October monthly meeting. 

 

Additional fundraisders:  Work with the board should any additional fundraisers be required during the year.

When:  

Wed.   Aug.11th from 5-7

Thurs.  Aug.  12    5-7

Sat.    Aug.  14    9-12

 

Where:

201 N. River, Aurora

Please park on the North side of the building and enter on the river
side of the fitness center.  If you purchase a large item you may drive
to the south parking lot for loading.

 

Cash & CArry

o       Fitness Equipment:                                  

o       Childcare Equipment: Tables, chairs, shelves, rugs, cubbies,
cots

o       Office Furniture: Desks, chairs, reception area seating &
tables, file cabinets, storage units

o       Miscellaneous Garage Sale Items: Shelves, holiday decorations,
kitchen tools, books, toys

Mr. Z’s Cookie Dough Factory Gourmet Cookie Dough & More Fundraiser

 

We are bringing back our cookie dough fundraiser, again this year. UCCN made 

 over $1000 profit last year. Let’s equal that or better yet-beat it! The cookie

dough comes in 3 pound boxes (consisting of 40 cookies) which is frozen &

 preformed no scooping. Just take out what you need, drop on a cookie sheet

 and bake. Freeze the rest until next time-for up to 12 months! There are

10 IRRESISTABLE flavors and they are totally trans-fat free! This years

fundraiser includes more items, such as cheesecakes, pizzas, lasagna, raviolis,

 appetizers, desserts and Auntie Anne’s pretzels, yum…..Prices vary depending

on the item from $19 to as little as $9.

 

You can check out the brochure at www.mrzsolutions.com/cookiedough                               

This should lead you to the brochure in which we will be selling from. Order forms will

be passed out at our September 16th meeting. You will have a whole month to sell with        

orders being turned in at the October 21st meeting. As an incentive to sellers, Mr. Z’s

offers a free box of Chocolate Chip cookie dough for every 12 items sold (a

$15.00 value). Delivery will be early December. All orders will be presorted by seller and

must be picked up promptly as all items must be kept frozen. We usually can depend

on December temperatures to keep things frozen outside but as we know our weather is

unpredictable, as one year delivery date was 70 degrees in early December, so we do

have to plan accordingly. Delivery is at Cindy Strelecky’s house in Woodridge and she

does not have room to store orders.

 

With everyone’s help we can reach our goal and UCCN can continue to thrive and provide

the organizational service you have been receiving.

 

Contact Cindy Strelecky at cindystrelecky@comcast.net or 630-910-1579 to

 place an order or should you have ant questions.

Summer Discount - receive 5% off the following courses:

The Art of Child Care

Cultural Diversity in Early Childhood Programs

Family Diversity

Friendly Environments, Safe Environments

Let's Play Outdoors

School-Age Children: Spatial Intelligence

Witnesses to Violence: Helping Children Cope in a Violent World

The Workplace Environment

Use code CCS0710 to receive this discount.

Terms and Conditions:

Discount cannot be applied to previous or pending purchases. This coupon code is good for online orders placed for the courses (and formats) listed above (does not apply to phone, fax or mail orders). One coupon per customer. This offer expires July 31, 2010, 11:59pm EST. Please enter 5%-off coupon code before check-out and click "apply."

Become a Fan of Care Courses on Facebook        

New Summer/Fall 2010 Catalog Available Online

Available for download at www.CareCourses.com or request your mailed copy here .

New Courses

Check out our great new courses:

    • Partnerships with Parents -10 hours
    • Preventing Child Abuse and Helping Its Victims -5 hours
    • Social-Emotional Development in Young Children -3 hours

Click on this link for all the information needed:
http://www.mcneilproductrecall.com/

As family child care providers, it is vital for us to keep our CPR/1st Aid certification current. Ed Atkinson of Emergency Response, Inc. has been conducting CPR/First Aid classes for UCCN for the past 15+ years. The classes are filled with knowledge on how to handle emergency-type situations that we may come across while providing childcare as well as in our everyday life. If you know of anyone in need of CPR certification who is not a UCCN member, please let them know of the classes that we offer to our community. This class is one that all parents, especially first-time parents, can benefit from. It is our goal to provide CPR/1^st Aid classes to meet the needs of our association members as well as the surrounding community.

 

Classes are always held at the Woodridge United Methodist Church on the specified Monday nights, from 6:00 pm - 10:00 pm.  Class begins at 6 pm SHARP! Late arrivals may not be allowed to take the class so plan accordingly.

 

Everyone attending a class is asked to please bring a light snack to share with your group, as well as something for you to drink.

 

Everyone will leave this class with:

            • Renewed knowledge on how to handle emergency situations that may arise when caring               for children

            • 1 year CPR/1st Aid certificate, listing 4 training hours towards DCFS requirements!

 

The remaining class for 2010 is:

September 20th  

 

New Classes for 2011 are scheduled.  

Know when your certification expires and plan accordingly!

 

January 10^th

March 7^th

April 11th

May 23rd

August 8th

October 3^rd                 

Policy changes for U.C.C.N. CPR/1^st aid class registration and payment:

VIP***Effective immediately, we are implementing the following change in fairness to all:  When you sign up for a class, you are registered for that class.  However, the only way to guarantee your spot in any CPR class is to send in your payment as soon as you register for a class.  If payment is not received by the time the class reaches capacity, you will be bumped from class. Payment MUST be received no later than 2 weeks prior to night of class.

 

COST:  Members $40; Non-members $45

 

To register and guarantee your spot, mail your non-refundable check, payable to UCCN, to: 

 

UCCN

c/o Leah Kroeger